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Last Updated: July 26, 2018 The market for accounting software on Mac is constantly changing so we’ve taken a look at the best accounting software for Mac in 2018 and from 2017. Dealing with invoices, payments, taxes and payrolls is time consuming and tedious but good accounting software can make it much easier for you to focus on actually running your business. Increasingly, accounting apps are increasingly moving online such as the excellent QuickBooks Mac Online making it easier to work with colleagues and accountants on PC too.
If you combine it with budgeting software such as the free, you can really get your financial life in order without breaking the bank. Here then is our list of the top 11 accounting applications for Mac in order of ranking. Is one of the most widely used accounting software packages by accountants worldwide with over 4 million users according to the developer Intuit. It’s important to be aware from the the start that QuickBooks used to be a desktop only application but was the last desktop version of QuickBooks for Mac ever to be released. Is the latest version based completely online with the advantage that you can run it on any platform including Mac, PC and mobile. Although you can still buy the desktop version of QuickBooks For Mac 2016, it isn’t as complete as QuickBooks 2017 and Intuit has said it will by the end of 2019 anyway.
It’s therefore highly advisable to go for QuickBooks Online rather than the old desktop version as it’s clearly the future that Intuit are taking with the product. It also offers more functionality than the old desktop version at no extra cost such as automatic downloading of bank transactions and multi-user access. QuickBooks has been in the accounting game a long time and has perfected a very clean, slick interface that makes it very easy to see your overall finances.
The big disadvantage of the desktop version however is in mixed PC/Mac environments such as Offices or homes with both Mac and Windows users. In the online version, giving accessing to accountants on PC on swapping files with PC users is easy. In the desktop version however, you must do what’s called which means converting files from Mac to PC and vice-versa. There are no such problems if you want to view or edit QuickBooks on iOS though – and are available although the functionality and features are quite limited. QuickBooks integrates with your bank so that you can make payments online and download transactions automatically. However, as we’ve all similar software that connects to your bank, be aware that this doesn’t always work with all banks even if in theory it’s supposed to. This is usually because banks are frequently changing security settings and third party app support although you should have no problems with major institutions such as Chase, Bank Of America and Wells Fargo.
The danger is that QuickBooks may report that a payment has been made to a client and yet further investigation with your bank reveals that the bank wire hasn’t actually been made. One tip is to use to see if your bank or financial institution is officially supported by QuickBooks.
If your business accepts payments via third party services such as PayPal or Shopify, QuickBooks also integrates with them so that all your payments and invoices are automatically logged. This includes invoicing and QuickBooks also offers even for non QuickBooks users. Although QuickBooks is no substitute for a tax filing software, it does make it very easy to track expenses so that you can download them and submit sales tax information. It is integrated with Intuit’s tax filing software TurboTax although we recommend reading our guide to the as there are better options out there. Most recently QuickBooks now offers which allows you to pay employees with free direct debit transfers directly from the application.
You can actually pay federal and state payroll taxes direct from QuickBooks without any need for other tax software as well as print and file W2s. Note however that this comes an extra cost of $19 per month however and $2 per employee per month. There’s also a more expensive Full Payroll services for $49 per month which includes one-on-one tax consultation from Intuit which will pay any penalties on your behalf if taxes aren’t made on time.
The only drawback with QuickBooks Online vs QuickBooks 2016 For Mac is the lack of integration with macOS. For example, the old QuickBooks 2016 desktop client featured the handy QuickView feature which sat in your Menu Bar and allowed you to get an instant overview of activity on your accounts without actually opening the app. Management of QuickBooks was also slightly better in the 2016 app too as you could have multiple QuickBooks windows open rather than multiple browser tabs which isn’t quite as easy to manage. Although you can purchase QuickBooks for Mac via other retailers such as Amazon, you’re much better off buying directly from the developer Intuit as you can currently. There are three different versions – Simple Start, Essentials and Plus. All plans include the ability to send and track invoices, expenses, manage estimates and sync bank accounts but Essentials allows you to manage and pay bills and generate instant profit and sales report. Plus allows you to track inventory and prepare 1099s.
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